Employment Opportunities

Program & Special Events Assistant

Program & Special Events Assistant

Reports to: Program Manager

Hours: Full-time (40 hours), flexible but must accommodate some Saturday mornings and Sunday afternoons, late afternoon and evening rehearsals & performance schedule

Health Benefits: health insurance, 401k eligible

Office Holidays (unpaid):  11 including New Year’s Day; Martin Luther King’s Birthday; President’s Day; Memorial Day; Independence Day; Labor Day; Veteran’sDay; Thanksgiving Day; Day after Thanksgiving Day; Christmas Day; and one floating holiday of personal significance (ex: Good Friday, Rosh Hashanah)

Personal Vacation (unpaid): two weeks per year (ten days total)

Spring/Winter Break Vacation Days (unpaid): five days total; split as directed by President

Direct Reports: Volunteers 

BACKGROUND: The mission of the Jacksonville Children's Chorus is to provide a highquality choral music education for children of diverse backgrounds, fostering teamwork, self-discipline, accomplishment, and pride while filling an important cultural need in the community and sharing the beauty of the choral art form through artistically excellent performances. 

POSITION SUMMARY: Major responsibilities include supporting the logistical and operational aspects of the choirs, including preparation of rehearsals and performances, special events, and developing and nurturing relationships with Jacksonville Children's Chorus children and families. This position will work closely with the Program Manager to ensure expectations of high-level performance standards are met. This position will act to foster efficiencies of communications, logistical support, better dialogue, feedback, and overall outstanding customer and public relations with parents/caregivers. This position will work closely with the Program Manager to report, monitor, and evaluate progress against targeted operational goals and objectives. This position will work closely and in tandem with other key members of the administrative staff (Business Manager and Development Officer; Recruitment and Marketing Coordinator) for the purposes of aligning artistic and operational goals with overall annual administrative goals and objectives.

RESPONSIBILITIES

  • Support logistical planning and implementation of level programs: classes, festivals, workshops, rehearsals, performances, recruiting, auditions, outreach activities, etc.

  • Report, monitor, and evaluate progress against targeted operational goals including but not limited to enrollment goals, tuition goals, and operational budgetary expenses: provide valuable feedback and adhere to artistic and operational objectives.

  • Order, catalogue, distribute, collect, and file borrowed and owned music. Upload music to SoundCloud.

  • Assist with filling and emptying folders at various times throughout the year.

  • Assist, as needed, at rehearsal locations with check-in/out, communications distributions, and serve as liaison to volunteers.

  • Serve on special events planning committees to organize receptions, invitations, publicity, group sales, and other program needs.

  • Coordinate scheduling of evaluations and auditions.

  • Assist with operations by making calls and answering telephones.

  • Assist with tour planning and drive the JCC bus to performance opportunities as needed.

  • Oversee the inventory of choral attire for the chorus, maintenance and coordination of uniforms for concerts, and assist with choral attire check out, exchange, and return.    

  • Develop strong relationships with JCC children and families, nurture the development of each child, and provide appropriate support for children and families.

  • Communicate the Jacksonville Children's Chorus culture through role modeling and instruction, supervision and discipline of children participating in chorus programs.

  • Partner with and support the teachers and conductors who are working with the children.

  • Prepare monthly reports and other work products as assigned by the PM.

  • Assume administrative responsibilities as assigned by the PM.

  • Research vendors/performers to suit each type of event.

  • Coordinate and review vendor/performer contracts.

  • Organize event documentation.

  • Assist with set up and tear down of events

 

QUALIFICATIONS:

  • Bachelor of Arts Degree in Music or related field.

  • Minimum 2-4 years direct experience in youth development, previous performing arts management experience preferred.

  • Knowledge of child development, group leadership, planning, and scheduling required.

  • Ability to work with children and families from a variety of backgrounds required.

  • Strong interpersonal and communication skills, administrative, and computer skills required; strong background and knowledge of Microsoft Office (Word, Excel, etc).

  • Ability to work as a member of a team, as well as lead teams of children, volunteers, and peers as required.

  • A passion for music and singing and knowledge of arts management.

  • The right candidate will be a capable, independent worker with strong entrepreneurial spirit, and the ability to work in a fast-paced, changing environment.

  • Some travel required.

  • Ability to lift up to 50 pounds, move equipment, and do physical set up for rehearsals and events.

  • Valid driver's license required. CDL preferred.

TO APPLY:

Please send a cover letter, resume and three references to:

Darren Dailey, President & Artistic Director

Jacksonville Children's Chorus

10131 Atlantic Blvd.

Jacksonville, FL 32225

or email to ddailey@jaxchildrenschorus.org

“Music is such a valuable part of life. The way it enriches one’s life and encourages creativity, I do not believe anything else can do as much. We in Jacksonville are certainly blessed to have the Jacksonville Children’s Chorus.”

Scott C. Snyder, President, Compass Consulting Group

“Through music and your leadership, these children learn to perform in different languages while experiencing the diversity of an array of world cultures. The understanding they gain will serve them well as they enter adulthood.”

R. Randall Onstead, former President/CEO of Winn-Dixie

“I was in the Jacksonville Children's Chorus in 1999-2002. It helped me to build long lasting friendships and a greater love for music. To this day I still remember the fun times and great concerts we did in the JCC. I think this organization is great for children of all ages, it helps build confidence and friendships.”

Bethany, JCC Alum

“Being a part of the JCC has not only allowed Christian to experience the fun, excitement and pleasure of singing with friends, it has also helped him to develop a sense of confidence that comes from life skills of hard work and perseverance.”

Elaine Bourne, JCC Parent

“JCC truly embodies some of the best qualities of team sports: camaraderie, discipline, patience, persistence, and positive mentoring.”

Wali Gomes, JCC Parent